Planning and preparing for a large event is no easy task. To get an idea of the enormity, let's imagine being in charge of the office Christmas party or an entire graduating class of students.
Now the first is more of a corporate event while the latter might closely resemble a boisterous celebration. Both of them, including all that fall between have one thing in common! They all take a heck of a lot of work and preparation.
Now, who really wants to plan..... and who really wants to party!!!! I'm sure we have all answered accordingly, so here are 5 tips to get us past the prep and into fun zone.
1. Where will it happen? That's a very important questing. Consider your budget, keep it central and look for near by amenities. One thing that can contribute to a successful event is the location of the venue. Whether it's a one day/night rental or at a friend's place, try to minimize your guests travel time.
2. Look at catering. Although the word seems expensive it can actually be done on a budget. Many small restaurants now offer discounts for larger orders. It doesn't hurt to phone and inquire about how they can add to your event. Don't forget to tell them about how many potential customers will be present.
3. Furniture rental and party supply companies can offer tables, chairs and accent pieces for guests to use. Just make sure to do your research, some offer delivery while others do not. Something else to ask, do they set it up? I mean let's be honest, unless you have a crew helping you already, a rental company that can deliver and set up will come in quite handy!
Now the first 3 steps are all about getting things ready and devising a plan before the festivities even begin. The last 2 steps more closely relate to the flow and timing while your guests are starting to fill in and the party starts ramping up.
4. Proper flow and timing. A very important thing to focus on, as I'm sure we have all been to that event where the speeches go on forever and restless guests comment to one another about the length. The funny thing is, I don't think there is a person around who hasn't experienced that exact situation at some point in their life. Yet it continues to happen. Why? Great question, speechs, toasts and media presentations need to be planned timed and scheduled. On top of that everyone needs to stick to the plan or be prepared for the Oscar music mid sentence! For your guests, try breaking up the presenters to take centre stage throughout the duration of the event or have an interlude after a long montage. This gives guests a chance to stretch and socialize while minimizing discontent.
5. Duration! Many don't put enough emphasis on this element. The length of an event can directly impact the overall perceptions of your guests. The reason for its imortance is because it tends to be a grey area that can differ from one party to the next. What you want to look for is called the bliss point. It refers to that exact time where guests have to get heading home yet they feel like staying for a few more hours. This leaves them with positive thoughts about the day or evening and good things to say to others. Like the old saying goes always leave them wanting more.
In the coming weeks will be posting more of our tips and tricks on planning the prefect event and also some of the crazy parties we attend, stay tuned!